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The span
People, time, money, and judgment: four stretches of the same college record, from the student profile outward.
Start with People: admissions opens the record every other office already reads.
People
Admission clerks register into a living cohort, then keep that profile as the identity that timetable, fees, hostel, and leave hang from.
Pick batch, department, course, and semester. Register one student across five tabs, or import a class list from a spreadsheet. Search and edit later in Student Manager. Login credentials queue when the profile is created; fees and scholarships attach when a structure exists for that cohort.
Time
Approved weekly slots, attendance against those sessions, marks on named assessments, and staff leave with verified cover: one stretch of the college calendar.
Professors propose timetable slots; clerks approve them against an academic calendar of working days and substitutions. Attendance is marked from those sessions, and clerks export the percentage report. Assessment formats and rubrics share output keys so MST and assignment marks feed the internal report. Staff leave plans duty cover with OTP-verified substitutes, then moves clerk to HOD to principal.
Money
Fee types and cohort structures seed the student ledger. Scholarships and penalties adjust it. Claims meet bank lines. Hostel beds sit on the same student.
Accounts defines fee types and builds a structure by batch, course, and semester. Admission copies mandatory lines onto the student. Scholarships and penalties issue against that record so outstanding is a real net. The student submits a payment claim with reference and proof; Accounts reviews the queue, uploads the bank statement, and reconciles the deposit. Hostel booking picks floor and room for the open session on that same StudentModel, and hostel fee heads are fee types on the structure, not a second book.
Judgment
Permissions grant the work. Workflows route create, update, and delete. The inbox keeps who approved, rejected, or asked for changes.
Programmers attach role and feature groups, then configure approval levels by model and action with department scope. Timetable slots clear through clerk Schedule Approval before attendance trusts them. Leave moves clerk to HOD to principal after duty cover is OTP-verified. Fee types, structures, scholarships, and penalties hold a snapshot until final approval; structure updates can propagate to seeded student lines. Steps, remarks, and skipped self-approvals stay on the ticket.